Compare freshbooks vs xero

freshbooks vs xero

Many core features such as invoicing, expense tracking, bank reconciliation, general ledger, tax preparation, and revenue reporting are offered by all three options. As a client, receiving a FreshBooks invoice with line items for subscription-based products or services, it’s easy to pay. All you have to do is save your credit card, banking or other payment details online in the FreshBooks application so you’re automatically billed each time an invoice comes due. Imagine doing this without invoicing software—dealing with paper invoices and receipts and having to keep track of phone and address records separately.

FreshBooks cloud based accounting software is built for non-accountants running small and medium sized businesses – making it easy to create invoices and get paid. And you can always give your accountant immediate access to FreshBooks to get support during tax season and key financial decisions. Xero also allows companies to be paid via invoice and it can also help businesses receive payments in time by automatically debiting customers’ bank accounts whenever invoices are due. Like FreshBooks, it offers debit and credit card payments, bank-to-bank payments and Apple Pay or Google Pay via Stripe.

With Quickbooks, as your company grows, the fees you pay grow, too. You will pay a lot to stay with Quickbooks when your company becomes large. After the 4-month promotional period, you will be billed at full price for the plan you have selected. To write this software comparison report, we evaluated FreshBooks and Xero by examining their official websites, resources and documentation. We also reviewed demos on vendor sites and test-drove the software when possible.

  • Beyond the software itself, Xero and Quickbooks offer a variety of tools and services to help accounting professionals maximize job success.
  • The least expensive plan is $11 per month and the most expensive is $62 per month.
  • You’ll find both FreshBooks and Xero useful if you’re a service-based business that works on projects or bills clients by the hour.
  • Each of the three software offers a 30-day free trial that can be canceled at any time.

Xero is one of the best accounting software tools for small businesses. With a full set of features that includes payroll, project tracking, and payment processing, it’s a one-stop accounting tool. Xero also finds a healthy balance between feature richness and ease of use. Pricing begins at $11 per month for five bills and 20 invoices, and the plans get more advanced as the price increases. Though notably basic, FreshBooks is a reliable starter tool for those who are just starting out with accounting software.

Does FreshBooks allow you to upload and reconcile bank statements manually?

Audit trails show all changes within the software, who made them and when they were made to help accountants track down errors or unauthorized entries. The least expensive plan is $11 per month and the most expensive is $62 per month. We found that the Established Plan—the $62 plan—offers the best value given the wide range of included features like receipt capture and project management. FreshBooks, on the other hand, has one of the fastest and easiest invoicing processes across accounting tools. It has fewer capabilities than Xero, and does not include features that are advanced enough for companies who sell physical items and need to keep track of inventory.

freshbooks vs xero

FreshBooks and Xero both offer three pricing plans that are meant to grow with your business. The idea is that you don’t have to pay for features that you don’t need. In reality, it’s almost impossible to run a business on the lower plans. It’s easy to keep an eye on what you’re owed and the service will send automatic payment reminders to customers.


Xero’s essential business features are under the more expensive plans, and its introductory plan is a funnel to drive people higher up the ladder. The interface though neat is something more easily understood by accountants and people with prior accounting knowledge. Now let’s look at the features and functionality of both accounting services to determine which fits you best. Xero offers Xero Central, allowing users to contact the Xero support team that is available for trial users. Then there is the live chat option available for paid users; unfortunately, this does not extend to live calls. It’s difficult to choose between FreshBooks and Xero because where one is weak the other is strong.

  • Read our QuickBooks Online review to see why we think requiring such is a significant drawback of the program.
  • FreshBooks has its time tracking feature, considered one of the best in its class of accounting software.
  • If someone says they don’t want to be bothered until they’re 30 days past due, you can change their settings without affecting other customers.
  • Automatic Recurring Invoices in FreshBooks combined with Recurring Payments makes it simple for clients to pay and for you to accept payments for products or services rendered—hands-free.

In some ways, an accounting solution’s utility depends on how well it can exchange data with other back-end systems. Cloud-based accounting software is relatively simple, so you don’t have to worry too much about piecing together a multi-module product suite like you might with ERP or marketing automation. If you’re shopping for a small business accounting solution, you’ve probably come across Xero and FreshBooks and wondered how the two are different. Both offer affordable, cloud-based platforms that simplify and automate accounting for the small business user. Payroll management services are vital to businesses that want to pay their employees on time and automate taxation requirements. I started The Digital Merchant to test the tools, services, and products I use in my digital business.

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These features are either not as robust with FreshBooks or are only accessible by upgrading to a more expensive plan. Xero offers more than 80 reports, including standard financial reports, and lets you add tracking categories to monitor performance in different areas of your business. You can generate traditional financial reports, but they aren’t available with all plans. You’ll need the Plus plan to access a general ledger, trial balance or chart of accounts and the Premium plan to create any accounts payable reports.

freshbooks vs xero

We compare FreshBooks and Xero across 11 key areas that we want to see in an accounting software program. You can check out our detailed case study analysis by reading our FreshBooks review and Xero review. That said, Xero makes up for its user-friendliness shortcomings through tutorial videos and a demo company feature. In Xero, you can view the platform as a demo company with pre-recorded data, which makes it far easier to see how the platform will look and operate when you input your own business’s data. There’s a reason FreshBooks made it on Zapier’s list of the best self-employed accounting software, while Xero made it on the list of the best accounting software for bigger businesses.

FreshBooks vs Xero: User Reviews

If you start with Xero when you are a small company, it has all the options and integration you will need as you grow to be a large company. The second version of Quickbooks is the online, cloud-based software. You pay a monthly subscription for this service and additional fees for each user. This can be quite expensive if your company has a lot of departments and each handles their own accounts. The safety of your private data is our top priority, that’s why it’s protected by 256-bit SSL encryption—the gold standard in internet security. You can even connect your bank accounts for automatic bank reconciliation trusting your data will always be private and secure.

QuickBooks excels in payroll management and also offers robust inventory features. The Xero integration stands out with its advanced inventory management capabilities making it suitable for businesses that rely heavily on inventory. Xero is a cloud-based accounting software platform available to small and medium-sized businesses in over 180 countries. The company provides features and tools for businesses, accountants and bookkeepers to pay bills, claim expenses, make bank connections and more. FreshBooks users appreciate that it’s one-stop accounting software that’s easy to set up and use. Reviewers also praised its project tracking features and how easy it is to invoice clients if you use the project feature.

FreshBooks makes it easy to transfer all of your financial data over from another platform so you can get up and running. Saved payment information can always be removed if you want to opt-out of Recurring Payments at any time. One thing about Xero – when you have a question their first response is to tell you to have your accountant look at it. I was using this software as a replacement for an accountant, in order to save money, so that advice didn’t help much. Ya know who always picks up and never transfers you when you call FreshBooks? At 91%, FreshBooks has the best rating for customer support among all competitors.

FreshBooks and Xero are similar when it comes to customer support options, and both have identical scores on Trustpilot. Xero also includes unlimited users, whereas FreshBooks only provides access to multiple users for an additional monthly fee. This makes Xero a better choice for growing businesses that are constantly adding new employees. Unlike FreshBooks, however, Xero does not charge for additional users to access the software. Through Xero, you can also integrate with HR software provider Gusto for $40 per month plus $6 per employee.

It’s a No-Brainer ✔ FreshBooks vs ✘ Xero

The many dropdown menus and auto-fill features will make the processes faster. The quality of service offered by this software is definitely high when compared to other related software offered on market today. When valuable business data are stored online, it is natural for business owners to be concerned about the level of security offered.

Its ease-of-use feature means it can be installed and set up by someone who isn’t particularly tech savvy. In this post we will give a quick rundown of three popular programs and tell you why they may Journal Entries for Loan Received or may not be the best for your business. You know who picks up and never transfers you when you call FreshBooks? FreshBooks has the best rating for customer support among all competitors at 91%.